Earlham City Council Meeting

July 13, 2015


The Earlham City Council met in regular session on Monday, July 13, 2015, 7:00 p.m., at Earlham City Hall. Mayor Dusky Terry called the meeting to order at 7:00 p.m. and the following answered roll: Lillie, Petersen, Royster, Stancil, Swalla. Staff present: Clerk Hibbs, Police Chief Heimdal, Public Works Supervisor Coffman.

  1. Approval of Agenda
    • Stancil requested the 1st, 2nd, 3rd and 5th Items be removed from the Consent Agenda and placed on regular agenda.
    • Motion by Royster, seconded by Petersen to move the 1st, 2nd, 3rd, and 4th items from the consent agenda to the regular agenda, and approve agenda
    • Roll: Ayes unanimous. Motion passes.
  2. Public Hearing on Earlham CDBG Housing Rehab Project
    • Becky Nardy from SICOG presented information on the current status of the project. She stated the anticipated completion date for the four homes currently under construction will be the 1week of August. The fifth home is expected to begin on July 24th. A complete narrative of her report is attached to these minutes. Discussion was held among the council on city liability if homeowner asked for improvements which go beyond the scope of the program. Nardy explained work done beyond the guideline standards is a contract between the homeowner and the contractor, and there is no city liability.
    • Motion by Stancil, seconded by Royster, to close public hearing
    • Roll: Ayes – unanimous. Motion passes.
  3. Public Forum –No comments were presented.
  4. Consent Agenda:
    • Minutes of June 15, 2015 regular Council meeting – see below
    • June 2015 Treasurer’s report – see below
    • July 2015 Claim and Receipt report – see below
    • Resolution No 15-22, Authorizing Transfer of Funds from Water Fund to the Water Sinking Fund
    • Resolution No. 15-23, A Resolution to Participate in the Planning and Development Programs of the Southern Iowa Council of Governments – see below
    • Setting August 10, 2015, 7:00 p.m., Earlham City Hall, as the time and place for a public hearing on the Status of Project Activities for the CDBG for the 2015 Water Main Improvement Project
    • Motion by Lillie, seconded by Stancil, to approve consent agenda with exceptions as listed above in Item 1
    • Roll: Ayes – unanimous. Motion passes.
      • Minutes of June 15, 2015 regular Council meeting. Stancil requested the vicious animal hearing contain mention that police chief, as well as one of the plaintiffs, were initially unsure as the identification of the dog in question.. Lillie also corrected the spelling of Trent Lilly.
        • Motion by Stancil, seconded by Petersen, to approve minutes of June 14, 2015 Council meeting as amended
        • Roll: Ayes – unanimous. Motion passes.
      • June 2015 Treasurer’s report. Hibbs stated the Treasurer’s Report for June was not yet ready. This item is tabled to the August meeting.
      • July 2015 Claims and Receipt report. Stancil asked for clarification on the Akin bill for building supplies for the stage, as well as descriptions on several other bills.
        • Motion by Stancil, seconded by Royster, to approve July 2015 Claims and Receipt Report
        • Roll: Ayes – unanimous. Motion passes.
      • Motion by Royster, seconded by Lillie, to approve Resolution No. 15-23.
      • Roll: Royster-aye, Lillie-aye, Petersen-aye, Stancil-nay, Swalla-aye. Motion passes.
  5. Public Works Report, Gary Coffman, Public Works Supervisor - Coffman reported staff has worked on Pool, swept streets, mowing, pot holes and 4th of July. Noted the cell tower on water tower is gone. He requested a budget amendment to use approximate $50,000 in LOST funds, which were never used, for chip sealing several streets. Discussion was held on damage to 6tth Street from overweight trucks. Coffman will contact DOT enforcement, who witnessed this. Council wants this followed up on. Water project delayed one week due to weather. Discussion also ensued on storm water drainage. The Municipal Enterprise Committee will meet Aug 4, 2015 at 7:00 pm to begin evaluating this problem.
  6. Boards, Commission, Committee Reports - None>
  7. Police report, Police Chief Jason Heimdal - Chief reported on seat belt enforcement, junk vehicle notices were sent off, and stated 4th of July went smoothly; normal day to day activities including traffic stops; following up on leads regarding recent break in at Pool and Rec Park. Karen Morrell asked to address council . Mayor stated since this appeared to be an enforcement issue, it would be appropriate for him to meet with Ms. Morrell following meeting.
    • Report on Lighting Upgrade Lillie stated project is pretty much done, with exception of Fire Station. He will send rebate paperwork in upon completion of city information and signature. Also noted new ballasts were needed in council chambers.
    • Brenda Hollingsworth, Madison County Historical Preservation Commission. Not present.
    • Consider approval of First Reading of Ordinance No. 374, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, by Amending Chapter 66.05 Truck Route. Mayor explained this was from recommendation by Street Committee to add N Chestnut from 6th Street out to city limits to the truck route.
      • Motion by Stancil, seconded by Lillie to approve the First Reading of Ordinance No. 374
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of request by Connie Terry for permit to hold Thursday night concerts, July 23, July 30, August 6 and August 13 in city park, as required by the Earlham Code of Ordinances, Chapter 40.06 (5) Noise Prohibitions Mayor clarified the dates requested. There are confirmed artist for both August 6th and 13th, with a possibility of either August 4, 9, 11 or 16. Discussion held on time when noise ordinance is enforced.
      • Motion by Petersen, seconded by Royster to approve the request as amended
      • Roll: Ayes – unanimous. Motion passes.
  10. Mayor’s Report
    • Mayor stated there is nothing new to report this month
  11. Clerk’s Report
    • Discussion of Earlham Code of Ordinances Chapters 90-93. Stancil stated Chapter 92 Water Rates needs to be updated. Also, asked the purpose of Chapter 93 Benefited Water and Sewer District. Clerk Hibbs said she will look into this. Hibbs requested clarification on when water/sewer rates are raised. Discussion followed on rate study.
  12. Council comments/discussion
    • Royster stated he received complaint on the maintenance of Gendler Park. Lillie mentioned he received several complaints on lack of notification regarding the appliance drop-off.
  13. Adjourn – Being there was no further business, meeting was adjourned at 8:21 p.m.

Attest: ___________________________________ Mary Sue Hibbs, Clerk/Treasurer

AdmirorFrames 2.0, author/s Vasiljevski & Kekeljevic.